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Microsoft Viva Insights and Viva Insights Manager app

 

Microsoft Viva Insights is a platform designed to help organizations promote employee well-being and productivity by providing data-driven insights and recommendations. It is an AI-powered tool that provides personalized insights to individuals, managers, and leaders. Viva Insights uses data from multiple sources such as Office 365, LinkedIn, and other business applications to analyze work patterns and provide insights on employee well-being, productivity, and collaboration.

The platform is designed to help individuals manage their work-life balance by providing insights and recommendations on managing work hours, prioritizing tasks, and taking breaks. It also enables managers to identify potential burnout risks, track employee engagement, and support their team's well-being.

Viva Insights provides a range of reports and dashboards that allow organizations to track employee well-being and productivity metrics and make data-driven decisions to support their employees. Additionally, it is fully integrated with Microsoft Teams, enabling users to access insights and recommendations directly within the Teams platform.


Microsoft Viva insights power apps


Microsoft Viva Insights offers a set of Power Apps that enable organizations to extend the functionality of Viva Insights and customize it to their specific needs. Here are some examples of the Viva Insights Power Apps:

  1. Viva Insights app for Teams - This app provides insights and recommendations to individuals and teams within the Teams environment. It allows users to monitor their work patterns, take breaks, and manage their work-life balance.

  2. Viva Insights Manager app - This app is designed for managers to help them understand the well-being and engagement of their team members. It provides insights on the team's work patterns, identifies potential burnout risks, and recommends actions to improve team productivity and well-being.

  3. Viva Connections app - This app is a personalized employee experience platform that provides access to Viva Insights, company news, and other relevant content. It enables organizations to improve employee engagement and communication.

  4. Viva Topics app - This app uses AI to automatically organize and surface content relevant to employees' work. It helps employees find the information they need to do their job more efficiently.

These Viva Insights Power Apps are customizable, allowing organizations to create their own apps and workflows to address their unique needs. They integrate with other Microsoft tools, such as Power Automate and Power BI, to provide a complete solution for employee well-being and productivity.


Viva Insights manager app


The Viva Insights Manager app is a Power App designed for managers to help them understand the well-being and engagement of their team members. It provides insights on the team's work patterns, identifies potential burnout risks, and recommends actions to improve team productivity and well-being. Here are some of the features of the Viva Insights Manager app:

  1. Team dashboard: The app provides a dashboard that enables managers to view insights on their team's well-being, productivity, and engagement. The dashboard displays information on how their team is spending their time, how they're collaborating, and how they're communicating.

  2. Insights and recommendations: The app provides data-driven insights and recommendations on how to improve the team's productivity and well-being. For example, if the app detects that some team members are working long hours, it may recommend that the manager encourage their team to take breaks or delegate tasks.

  3. Personalized coaching: The app offers personalized coaching for managers to help them improve their leadership skills. It provides guidance on how to support their team's well-being and how to identify and address potential burnout risks.

  4. Action plans: The app enables managers to create action plans to address specific well-being and productivity issues within their team. For example, if the app detects that some team members are experiencing high levels of stress, the manager can create an action plan to provide resources and support to help manage their stress.

The Viva Insights Manager app is fully integrated with other Microsoft tools, such as Teams and SharePoint, making it easy for managers to access and act on insights and recommendations. It is designed to help managers build more productive and engaged teams while supporting the well-being of their team members.


Viva Insights manager app license requirement


The Viva Insights Manager app requires a Microsoft Viva Insights license to use. The license is included in some Microsoft 365 and Microsoft 365 E5 plans, but not all plans include it. Here are the Microsoft 365 and Microsoft 365 E5 plans that include the Viva Insights license:

  1. Microsoft 365 E5
  2. Microsoft 365 E5 Compliance
  3. Microsoft 365 E5 Security
  4. Microsoft 365 E5 Developer

If you have one of the above plans, you should have access to the Viva Insights Manager app. If you are not sure whether your plan includes the Viva Insights license, you can check with your Microsoft account representative or view the details of your plan in the Microsoft 365 admin center.

Note that while the Viva Insights Manager app requires a Viva Insights license, it is free to download and use once the license is enabled. However, other Microsoft products and services that Viva Insights integrates with, such as Power BI, may require separate licenses.


Enable Viva Insights manager app


  1. Ensure that you have the necessary permissions to enable the app. You need to be an admin or have the Global Reader or Global Administrator role assigned to your account.

  2. Sign in to the Microsoft 365 admin center (https://admin.microsoft.com/) using your admin credentials.

  3. From the left-hand menu, click on "Settings" and then select "Org settings."

  4. Scroll down to the "Microsoft Viva" section and click on "Insights."

  5. On the "Insights" page, toggle the switch to "On" to enable Viva Insights for your organization.

  6. Once Viva Insights is enabled, you can access the Manager app from the Teams app store. Simply search for "Viva Insights Manager" in the app store, and then click "Add" to add the app to your Teams environment.

  7. Once the app is added to Teams, you can launch it to view your team's insights and recommendations.

Note that enabling Viva Insights requires an appropriate license and may take up to 24 hours to be fully enabled for your organization. Additionally, you may need to complete additional steps, such as granting permissions for Viva Insights to access your organization's data.


Generate Viva Insights manager app reports


To generate a report in the Viva Insights Manager app from Power Apps, you can use the built-in report generation functionality in the app. Here's how to do it:

  1. Open the Viva Insights Manager app in Teams.

  2. Click on the "Reports" tab.

  3. Choose the report that you want to generate. The app includes several pre-built reports, such as "Well-being trends" and "Collaboration insights."

  4. Once you've selected the report, click on the "Generate" button.

  5. The report will be generated and displayed in the app. You can then review the report and take any necessary actions based on the insights and recommendations provided.

Note that the Viva Insights Manager app provides data-driven insights and recommendations to help managers improve the productivity and well-being of their team members. The app can help managers identify potential burnout risks, manage workloads, and improve team collaboration. The built-in report generation functionality in the app allows managers to quickly and easily access these insights and recommendations and take action to address any issues.







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